Option #1: The following steps are recommended to ensure proper approvals, NRC insurance coverage, and reimbursement for all eligible expenses. In many cases, the third party sponsor does not pay for all the eligible travel costs. The traveller: Step 1: obtains travel approval through SAP Travel, Step 2: books the travel via HRG, Step 3: claims the expenses via SAP Travel, and Step 4(a): gets reimbursed by NRC, Step 4(b): the third party remits the payment to the NRC by a cheque to the Receiver General of Canada, or Step 4(c): if the third party reimburses the employee, then the employee remits the payment to the NRC by a cheque to the Receiver General of Canada.
Option #2: If the third party books directly and pays directly for travel, in addition to the approvals for the sponsorship, the employee must obtain approval for the travel through SAP travel and may claim expenses that are not covered by the sponsor. Travel request would include information on travel being sponsored.